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Earlier this year, Carly Holm, CEO of HR consultancy Humani, received a call from a New York-based client. One employee had filed a workplace harassment claim against another, and the situation was escalating quickly. But when Holm asked the client for a copy of their employee handbook, part of a routine compliance check, they stumbled. “They kind of sheepishly said ‘Okay, well here it is, ChatGPT wrote it,’” Holm told Forbes..Story continues….
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Source: AI-Generated Employee Handbooks Are Causing Mayhem At The Companies That Use Them
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Employee Handbooks can be a useful way to house and educate employees on the legally required policies and procedures that businesses must have. The main purpose of an employee handbook is to set out work policies and procedures so that your employees are up to speed with how your business is run, along with all the necessities, such as information about reporting absences, maternity/paternity, bereavement leave, data protection and a lot more.
It provides clarity on employee rights and responsibilities, ensuring a harmonious work environment. The handbook covers employment basics, workplace policies, code of conduct, compensation, benefits, working hours, and termination procedures. It is crucial to maintain consistency in formatting and layout throughout the handbook. Use the same font, font size, margins, and spacing to give your handbook a professional and cohesive appearance. Take the time to proofread and edit the content, ensuring that there are no inconsistencies or errors.
Most organizations require employees to read the employee handbook within the first week of employment, and most employees sign a document acknowledging that they have read it and understand the policies within it. A manual that delineates the principles, regulations, and anticipations of an organization is referred to as an employee handbook. It typically covers topics such as company policies, benefits, code of conduct, and more.
An employment contract creates a binding obligation from both parties and if either breaks this, the other party can ultimately go to court. An employment handbook is a collection of policies which are not contractual and cannot be enforced in court. While the handbook guides day-to-day operations and broader workplace aspects, the code focuses on ethical conduct and compliance. Both are enforced through training, oversight, and disciplinary measures as needed, ensuring agreement to company standards.
A handbook is a guide for employees, offering details on their roles and duties in the workplace. A playbook is a document providing detailed instructions on how to execute processes efficiently and effectively, as opposed to handbooks that provide general information about company policies. Replacing traditional terms like “handbook” with more modern and engaging terms such as “employee playbook” or “employee policy guide” signals that the company values innovation, adaptability, and a positive work culture.
They understand workplace policies and procedures. They know how management will address problems and complaints. The handbook creates a shared knowledge base with the rest of the team and helps ensure everyone knows what is important.A well drafted bespoke staff handbook can be a very positive thing in the employer/employee relationship. It is not a legal requirement, but it is a really good idea to have a staff handbook.
Avoid using language that may lead employees to believe their employment is not at-will and they may only be disciplined or terminated for cause. Realize that the handbook may serve as evidence in either supporting or defending against an employment law claim. Adobe Express has you covered with dozens of customizable employee handbook templates for all levels.
It only takes a few minutes to add your company information and save the design that matches your brand and catches your employee’s attention. The handbook sets the tone for your organization by outlining your policies and expectations. At the same time, the HR manual sets out procedures to make sure those policies and expectations are handled consistently and in compliance with employment laws from the very start.
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